- Job no: HRC0002209
- Category: Professional, HEW4
- Full Time Fixed Term Position Until Dec 2023
- HEW 4 Located at Callaghan
- Work in a School offering a diverse array of programs across multiple disciplines.
Be challenged and imagine with us
Reporting to the School Executive Officer, the Administrative Assistant plays an integral part in the effective functioning of the school by providing a broad range of administrative support services for the School of Engineering. This includes:
- Responding to enquiries and requests from staff, students and members of the public, answering or referring as appropriate.
- Undertaking word processing, spreadsheet and database preparation and maintenance.
- Providing support for the Deputy Head of School.
- Assisting with the administration of teaching including the generation of course outlines, provision of class lists, and casual room bookings.
- Liaising with Exams and course coordinators to manage the end of term exam submission process.
- Acting as Committee Secretary for meetings as required.
- Assisting with organising various School events such as the annual Discipline Prize Ceremonies.
This Fixed Term position is full time until December 2023 at a HEW4 Higher Education Level and will be located at the Callaghan Campus (Awabakal and Worimi land).
You will inspire us with your organisational ability, industry knowledge, problems solving skills and ability to build strong working relationships with internal and external stakeholders.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.
For more information click here – Our Uni.
About the Unit
The School of Engineering in one of the most research-intensive Schools within the University. The School consists of four discipline groupings: Civil and Environmental Engineering and Surveying; Chemical and Renewable Energy Engineering, Electrical, Computer Systems, Aerospace Systems, Mechanical and Mechatronics Engineering. The School is home to a Priority research centre and the ARC Centre of Excellence in Enabling Eco-efficient Beneficiation of Minerals. It has strong links with industry through sponsored undergraduate students and research collaborations.
What we offer
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
- The remuneration for this position is from $65591 p.a. +17% superannuation and is commensurate with skills and experience
- Flexible working arrangements (in line with the University’s Flexible Work Policy
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more
- Wellbeing programs
Your next steps
Please visit here for a guide on how to apply for a role.
If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.
Your application must include:
- Your resume
- A cover letter outlining your motivation to apply for this opportunity
- A statement addressing the Essential Criteria listed below
- Demonstrated knowledge and experience in the use of software applications such as Microsoft Excel, Word, email applications, SharePoint and Teams.
- Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
- Ability to embrace change in response to new initiatives, strategic direction or external requirements.
- Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
- Ability to maintain confidentiality in the workplace.
Please upload your Cover Letter and response to the requested Criteria as one PDF document.
Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).
For specific position enquiries, please contact Katherine Harrison, Team Leader on (02) 49215798 or via email Katherine.Harrison@newcastle.edu.au
Having Difficulties? Please reach out to us: employment@newcastle.edu.au
Closing date: Monday 29th May 2023 at 11.59pm AEST
We are excited to be Looking Ahead With You!
